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Google setting up email programs. Comprehensive setup of Gmail from Google

Dispatch electronic e-mails messages is one of the basic operations that is constantly used in office work. Introduction business correspondence, shipping commercial offers, or just communicating with friends - all this became possible thanks to the use of email, and the knowledge of how to configure the outlook client to work with gmail mail.

Let's look at this with technical side. To ensure the possibility of sending e-mails, we need a certain service that will take over technical support process, and a client program in which we can create new messages and view received ones.

From this point of view, postal Microsoft client Outlook and Gmail email service from Google- most popular on at the moment. And now we will show you how to configure them properly to work together.

Technical information

First, let's take a look at the technologies that are used in the process of creating and sending email messages. And only then we’ll see how the Gmail email service will work in Outlook.

Mail client

A program that provides the user GUI, which you can use to create, edit, and send email messages. The mail client also stores received mail, providing the ability to view and read it.

Postal service

Special software package, which takes on the task of ensuring forwarding email messages between users - both our own and users of third-party services.

SMTP protocol

Modern protocol used to transmit electronic messages

POP3 protocol

A modern protocol that allows email clients to receive email messages by downloading from a remote email service.

Setting up the Outlook email client to work with the Gmail email service

So, launch Outlook - you should see the main program window in front of you:

Now you can proceed directly to setting up gmail for outlook.

Click the "Tools" button in the menu bar, and in the window that opens, the "Create" button:

A window will open in which we need to check the box " Manually configure settings...". Install it and click the "Next" button.

In the next window, select " Internet email", and click "Next":

A window for entering parameters will open. Here you need to fill in the following fields:

  • Enter a name - enter from the keyboard the user name that you want to assign to this account
  • Email address- enter your email address, registered in Gmail service. The address must be in the form [email protected]
  • Account type- select POP3 protocol
  • Incoming mail server- write pop.gmail.com
  • Outgoing mail server- write smtp.gmail.com
  • User - indicate the address of your account, without @gmail.com. To make it clear, if in our example the user name is example @gmail.com, then in the “User” field we should type example
  • Password - enter yours secret password, which was assigned when registering in the Gmail service
  • Put a tick " Remember password"

The test data input is shown in the figure below:

Now we need to configure additional options. Press the button " Other settings". In the window that opens, we are interested in three tabs:

Outgoing mail server

Here we need to check the box next to " SMTP server requires authentication", and then select " Similar to the server for incoming mail". Example in the picture below:

Connection

The item " must be selected here Through local network " as shown in the picture below:

Additionally

Most important point. What options should be selected here:

  1. POP3 server port - dial 995
  2. Requires SSL encrypted connection"
  3. Port SMTP servers - 465
  4. Encrypted connection type - select "SSL"
  5. Check the box next to " Leave copies of messages on the server". This is necessary so that you have backup copy your messages in the mail service itself.

An example of settings is shown in the figure below:

When finished, click OK and return to the account settings window. Now all that remains is to check the correctness of the parameters - to do this, click the " Account verification"If the test sending and receiving messages passed without errors, then we have correctly configured the Outlook client to work with Gmail mail. You can use it.

Conclusion

Google's Gmail service is one of the most used free ones postal services. It has almost all the necessary functionality to work with by email. The user-friendly interface ensures a pleasant working process, and the security settings are configured in such a way that you will be protected from spam, and your correspondence will not be accessible to intruders.

If you prefer to use local versions email clients, then Microsoft Outlook - best choice. He copes well with the tasks assigned to him.

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For sending email messages on business networks and the Internet. SMTP was developed in the early 1980s and remains one of the most popular protocols used throughout the world. The reason for its popularity is also that at the moment there is no worthy alternative technology.

SMTP is a TCP/IP protocol used when sending and receiving email. Typically operates with one of two other protocols, POP3 or IMAP, which allow the user to store messages in a mailbox and periodically download them from a server. In other words, users typically use a program that uses SMTP to send and POP3 or IMAP to receive email.

Gmail SMTP settings will be required if you want to send an email from your Gmail account using email. Below are specific details. What is needed to set up SMTP for Gmail?

Network settings

Default Gmail SMTP settings:

  • server address: smtp.gmail.com;
  • login: email address;
  • password: yours Gmail password;
  • port (TLS): 587;
  • port (SSL): 465;
  • Gmail SMTP TLS/SSL required: yes.

Important. In addition to these SMTP settings Gmail (ipb 3.4.6) you must allow your email client to receive/download mail from your Gmail account.

Default POP3 and IMAP settings

Downloading/receiving mail is done via POP3 or IMAP servers. You can enable this type of access through your Gmail settings in the Settings - Forwarding and POP/IMAP screen. Server settings for sending data via Gmail are required when using an email client. You don't have to manually enter settings when sending emails through a browser, such as Gmail.com.

Because Gmail is extremely popular, some email programs provide server details automatically when you set up your account.

Having trouble sending email via Gmail?

Some email apps use older, less secure technologies to log into your email account, and Google blocks these requests by default. If you cannot send mail using your account Gmail entry for this reason, it is unlikely that you enter incorrect settings. IN in this case you will receive a message related to the security of your email client.

To resolve this issue, sign in to your account. Google entry via a web browser and enable access via secure applications via the link.

Gmail SMTP server settings - how does it work?

All modern postal client programs support SMTP. The settings supported in the mail client include the IP address of the SMTP server (along with the POP or IMAP server addresses). Web clients implement the server address in their configuration, and PC clients provide SMTP options that allow users to define their own server.

A physical SMTP server may be dedicated to serving mail traffic only, but is often combined with POP3 and sometimes other proxy server functions.

SMTP uses 25 for standard communication. To improve the protocol and help combat Internet spam, standards groups developed TCP port 587 to support certain aspects of the protocol. Several web email services, such as Gmail, use the unofficial TCP port 465 for SMTP.

Teams

The SMTP standard defines a set of commands - names certain types messages sent by mail clients to the server when requesting information.

The most important commands:

  • HELO and EHLO - initiate a new protocol session between the client and server. EHLO requests responses to any additional SMTP extensions.
  • MAIL - initiates sending a letter.
  • RCPT - Provides one address for the recipient of the current message.
  • DATA is a command indicating the start of message transmission. Initiates a series of one or more subsequent messages, each containing part of the message.
  • RSET - When sending e-mail (after issuing the MAIL command), SMTP may reset the connection if it encounters a protocol error.
  • NOOP - empty message(“no operation”), designed as a kind of ping to test the responsiveness of the other end of the session.
  • QUIT—end the protocol session.

The recipient of these commands responds with either successful or unsuccessful code numbers.

Problems

SMTP lacks built-in security features. Internet spammers actively used SNMP (Network Management Protocol) in the early stages of technology development, generating huge amount junk mail and delivering them through open SMTP servers. Spam protection has improved over time, but security is still an issue. Additionally, SMTP does not prevent spammers from setting up (via the MAIL command) fake email addresses.

Greetings friends and guests! Have you already chosen your email program? For it to work correctly, you will need to do a few simple steps. Let's take a closer look at how to configure gmail to process incoming and outgoing correspondence.

Basic protocols

These include IMAP, POP. I will not go into details of their work. It is enough to know that they ensure correct interaction of the email client with Google system. Users can use them for free.

The most common protocol is IMAP. Do you know what this is connected with? It's actually simple. This protocol has the following advantages:

  • works stably;
  • provides two-way synchronization;
  • Works normally with various devices (home, mobile computers).

Let me explain the features of two-way synchronization. Speaking in simple language, in the web interface (browser) and any other device you will see the same mail content. For example, actions with correspondence that will be performed on the phone will immediately be displayed in the browser on your computer, and vice versa.

IMAP activation

Before you perform gmail setup in the application on your computer or phone, you need to set several parameters directly in the mail. To get started, go to your Google inbox. I hope you have already registered there? If not, then first you need to create an account for yourself, and then continue.

Now we turn our attention to the POP and IMAP protocols. Go to the appropriate tab and enable IMAP. See the screenshot below, everything is visible there.

Did you do it? Now don't forget to save your settings for your changes to take effect.
We can consider that half the work is done. Then everything will depend on what program and device you are using. I’ll tell you a little more about getting started with Outlook and laptops that run Android.

What data will be required for the programs?

The following are considered the main ones:

  • Ports;
  • Server addresses;
  • Connection type.

Difficult? It's actually easier than it seems. Now I will show and illustrate everything. imap.gmail.com and smtp.gmail.com are server addresses for outgoing and incoming mail, respectively. Port 993 is used for incoming data, and 587 or 465 is used for outgoing data (here you need to see which one will work normally). In both cases, the connection type will be SSL.
Where should I put all this? Read on, now I’ll show you using Outlook as an example.

Setting up the program on your computer

Launch Microsoft Outlook on your computer and go to the main menu.

When setting different versions mail client, you need to keep in mind that the account name (username) is full address your email. For example, [email protected]. But if the program asks for a “display name,” then you can actually write your name.

Mail on Android

Need to configure mail client For gmail works on your tablet or phone Android based? It will be quite simple here, since many mobile devices already “by default” support working with Google services.

First, you will need to know the incoming and outgoing mail server - imap.gmail.com and smtp.gmail.com, their ports are 993 and 465, respectively. You should also check that the encryption type is set to SSL.

Where do you need to enter this data? google settings mail? In general, the interface and installed applications each device may have individual nuances. Let's look at similar features.

To begin, as I showed above, enable the desired protocol in your mail through a regular browser on your computer. Now in the mail application or device settings, find the item related to setting up Google accounts. Now start setting up your account by entering email addresses and a password for it, fill in other fields if necessary. When ready, proceed to setting parameters for the application and enter the data described above (ports, servers and other data).

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You can work with Gmail in third-party email clients, such as Microsoft Outlook or Apple Mail. To do this, you need to enable IMAP access and configure SMTP settings. With IMAP access receive Gmail letters possible on several devices at once; messages will be synchronized in real time. You can also use the POP protocol to work with mail.

Note. In order not to lose access to own account, make sure that you do not exceed the traffic limits for the IMAP protocol: no more than 2500 MB per day for downloads and no more than 500 MB per day for uploads. If you need to set up IMAP access to one account on multiple computers, take breaks after setting up on each device.

How to set up IMAP

Step 1: Enable IMAP access

Step 2: Change SMTP and other settings in the client

Provide your client with the data from this table. Additional background information Search the Internet for IMAP settings for your client.

Troubleshooting

Can't log into email client

If you are unable to log into your email client, you may see errors like these:

  • "The application does not accept username or password."
  • "Invalid credentials."
  • It keeps asking for username and password.

Step 1: Check your password

If there are listed problems, make sure you enter the correct password.

Step 2: Try troubleshooting

  • Update your client to the latest version.
  • Use the application password. If you are using two-step authentication, enter the application password.
  • Allow unsafe applications. If you use two-step verification, you may need to allow unsecured apps to access your account.
  • If you recently changed your Gmail password, you may need to re-enter your Gmail account information or set it up again Gmail account in a third party client.
  • If the above steps do not help, open the page https://www.google.com/accounts/DisplayUnlockCaptcha and follow the instructions that appear.
  • The client may be using an insecure login method. Try logging directly into the Gmail app.
  • Check if it's too frequent mail application checks mail. If this happens more than once every 10 minutes, your application may be blocked.

"Too many simultaneous connections" error

No more than 15 are allowed per account simultaneous connections By IMAP protocol. If too many clients are accessing Gmail at the same time, an error will appear.

SettingsOutlook forGmail It will only take you a few minutes. Meanwhile, work with your by email Google will be much easier after this. After all, the capabilities of MS Outlook are designed to optimize your work with email.

What you need to set up Outlook

To tuneOutlook forGmail, you will need to perform several sequential steps:

  1. Open MS Outlook and select setup email accounts.
  2. Click the "Add new" button account mail." Actually settingOutlook forGmail will be carried out in the window that will open immediately after this.
  3. When filling out your credentials, please keep in mind that Gmail server has a type: POP3 server. Specify pop.gmail.com as your incoming mail address, and pop.gmail.com as your outgoing mail address. mail messages– smtp.gmail.com.
  4. Enter your username and password to log into your account - the same ones you used to log into mailboxGmail. Please include your name along with your dog and gmail.com address. Please check that you entered the password correctly.
  5. In the Username field, enter your name. You can also enter initials or use a nickname. As you write, your name will appear in all mail messages you send.
  6. Please note that the Gmail.com outgoing mail server uses an encrypted SSL connection with the 465 parameter, which must be specified in the outgoing mail server settings tab.

Having completed settingOutlook for mailGmail, you can test the stability of the connection and the correctness of data entry. If the test shows that everything is configured correctly, this means that you can safely start using the Outlook client to send and receive letters using your mailbox.

Problems in Outlook

If you have any problems receiving or sending emails, try checking:

  • correctness of login and password entry;
  • correctness of parameters and settings;
  • operation of MS Outlook;
  • Internet connection stability;
  • status of your Google mailbox.

You can also use by automatic means problem solving or guidance from MS Outlook if things don't go as planned. Correct settingOutlook for using mailGmail will allow you to immediately start using the program to work with your mail.



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