Setting spelling in word. How to enable the grammar correction feature

Using such a powerful word processor, it is foolish to turn to a dictionary to correctly spell controversial words and phrases. Let Word do this thankless job! But the editor does not react to outright provocations and pretends that our writing is an example of literacy in the Russian language. Realizing that this is not possible, we ask ourselves: how to enable spell checking in Microsoft Word? The answer is below.

Automatic spell check

To enable this function, click “File” – “Options” – “Spelling”. In the window that appears, check the required fields and click the “Save” button.

Attention! If you use a different Cyrillic keyboard layout (Ukrainian or Belarusian) to type Russian words, all the typed text may be underlined with an error. Be careful!

Adding unknown words

To add similar words to the software dictionary and exclude its underlining in the future, you need to select it (or a phrase), right-click and select “Add to dictionary” in the context menu. When you click on the “Skip” option, this lexical structure will no longer be highlighted in this document.

Attention! All of the methods discussed for enabling spelling work in versions starting with Microsoft Word 2007 and later.

Enable spell checkers

If for some reason, when checking spelling, a notification appears with the text “Spell checking completed” or “Spell checkers for the language are not installed,” you need to do the following:

1. Go to “This PC” – “Uninstall or change a program”.
   
   
2. Find Microsoft Office in the list of applications, click on it and click the “Change” button.
   
   
3. In the window that appears, select “Add or remove components” and click “Continue”.
   
   
4. Go to “Office General Tools” – “Spelling Checkers” – “Russian Spelling Checkers” – “Spelling and Grammar Checker”. By clicking on the button (as shown in the screenshot) and calling up the context menu, select “Run from my computer”.

   Enable spell checking for the selected language

   If you type in other languages, spell checking may not work. To enable it you need:

   
   

   Now you can be 90% confident in the literacy of your text. But after learning how to turn on spell checking in Word, don't forget to watch out for neologisms and those words that are not in the editor's database or have multiple meanings.

Check spelling in Word can be done automatically when typing. Word checks both spelling and grammar. Spelling is the correct spelling of words without errors, and grammar is the correct composition of sentences, phrases and their semantic relationship.
How to enable spell checking inWord.
Click the “Office” button in the upper left corner. In the dialog box that appears, click the “Word Options” button. From the left list of the new dialog box, select the “Spelling” function. And here we check the boxes for the necessary functions. We have a checkmark next to the “Automatically check spelling” function.
Click "OK". Now Word will check all the words we write automatically and underline misspelled words.
Spell checking in Word.
If we type text in Word and make a mistake, the word with the mistake will be underlined with a red wavy line. For example: To find out what the error is in this word, right-click on this word. The following dialog box will appear.
In the dialog box that appears at the top, options for correctly spelled words will be offered. Click on the selected word with the left mouse. And our misspelled word will be replaced with the selected word without an error.
It happens that a word is written correctly, but is still underlined with a red wavy line, like an error. Why this happens and how to fix it, see the article “Spell Checking in Word”.
It also happens that a correctly written word is underlined as an error, etc. this word is not in the dictionary against which all words are checked. If we write this word often, then we can add it to the dictionary. To do this, just select the function “Add to dictionary " And if this word was written once and we will not write it often, then in the context menu we select the “Skip” function.
To ensure that errors in underlined words are corrected automatically, you need to set up AutoCorrect. How to set this up, read the article "AutoCorrect in Word".
To learn how to remove a misspelled word that was accidentally added to the dictionary, see the article “How to remove a word from the Word dictionary.”
But, in the same dialog box, you can click on the “Spelling” function. Then a dialog box like this will appear.

Our misspelled word is written at the top of the dialog box. And at the bottom of the window in the “Options” section, word options without errors are given. Select the desired variant of the word and click the “Replace” or “Replace All” button if there are several such words in the text.
Spell check dictionaryWord.
Please note , What language dictionary is used to check our text? We look at the “Language of the dictionary” - we have “Russian (Russia)”. You can use the arrow to select another language (English, German, etc.) Sometimes Word shows an error, simply because the language in the dictionary is not the correct one.
Checking grammar in Word.
When we compose a sentence not according to the rules of the language, or make a mistake in composing a sentence (grammar), the words in the text will be underlined with a green wavy line. In our example, these are the words “text in Word”. Right-click on these words and select “Grammar”.
In the “Grammar” dialog box, our entire sentence is written at the top, and combinations of words with an error are highlighted in green font. An explanation of the error is written at the bottom of the dialog box.
We changed the word “let’s allow” to the word “will do”. All. There is no error. If we specifically need to write this way, then in the “Grammar” dialog box, click the “Skip Sentence” button. The wavy line that underlines the word will disappear.
If we started checking the spelling of a document from the middle of the page, then after checking to the end of the document page, the question “Check from the beginning of the page?” will appear. If we need it, click “Yes”.
You can check one sentence or part of the text; to do this, select a fragment of text and click the “Spelling” button on the “Review” tab.
Word checking can be enabled even if they are not underlined. Let's highlight these words. On the “Review” tab, click on the “Spelling” button.
Attention!
If the words are underlined with a green wavy line, then the sentence is not composed correctly - it is very long, a comma is missing, etc. Click on the underlined word and a window with hints will appear.
One more thing.
Word is set up so that the first letter of the first word in a sentence is always capitalized. And, if we wrote and we need to write here with a small letter, but it was corrected to a capital letter. We can override this fix feature. For example: we wrote a small letter "a)", but Word corrected it to a capital "A)", because this letter is at the beginning of the sentence, as he thinks. Place the cursor on this letter. A blue rectangle appeared under this letter.Move the cursor under this rectangle and slightly to the right. An arrow button like this will appear.Click on the arrow and in the dialog box click on the “Cancel automatic capitalization” function. The letter will be corrected to small, as we wrote initially ("a)").

Disable spell checking in Word You can by unchecking the "Spelling" box in the "Word Options" section by accessing the "Office" button.
You can set a password in Word. See the article "

The Microsoft Word text editor checks errors automatically, and sometimes makes edits on its own, but standard checking is not always enough, especially when using foreign languages ​​in the text.

For more efficient work in finding and correcting errors, the editor has additional tools, which we will look at using Word 2016 as an example. However, the interface is partly similar to previous releases of the application.

Underlining errors

By default, Word uses a red line to underline unfamiliar words that it considers to be an error. When you right-click on an underlined word or area, the application will automatically suggest a correction option if a suitable alternative is available in its dictionaries. It also happens that there is no alternative, or all the proposed options obviously do not suit you.

Most often, Word is not familiar with the names of companies and places, as well as some first and last names. If you plan to use this or that word more than once in the future, then through the same context menu, called up by right-clicking the mouse, you can select the “Add to dictionary” option and the word used in the future in the same case form will no longer be be considered a mistake. In addition, by selecting “Ignore all” from the context menu in the current document, you will get rid of annoying underlines.

Grammar underlining

Checking grammatical structures works in a similar way. With the difference that possible errors are highlighted not with a red, but with a blue wavy line. This is not always really an error; often it is just the opinion of the text editor, based on a set of built-in rules, so you should not blindly trust such selections. By the way, correction suggestions are also available by right-clicking.

You can configure the set of available grammar rules and enable or disable this option through the menu “File” – “Options” – “Spelling” tab.

Manual error and grammar checking

You can consistently check all errors in a document by going through the ribbon menu to the “Review” tab and clicking the “Spelling” button (or simply pressing the F7 key). Word will show you the errors one by one, and a special window will open on the right side of the document, offering options for correction and buttons for controlling the procedure. This option will seriously save time when working with large documents, moving sequentially from error to error, instead of independently searching for every word underlined by the editor.

If while working on a document you manually skipped some words, you can cancel this action. “File” – “Options” – “Spelling” tab and “Re-check” button.

Dictionary management

You may accidentally add a misspelled word to the dictionary and want to remove it, or you may simply want to clean up the set available in the dictionary. To do this, go to the “File” menu – “Options” – the “Spelling” tab and the “Custom Dictionaries” button – select the dictionary you are using and click the “Change word list” button.

In the window that opens, you will see a list of all words ever manually added. You can delete any of them, or all of them at once. Here you can add new words, in particular using different case and numeric forms, so that in the future the text editor does not mistake them for errors.

Changing the language

You can run spelling and grammar checks for a wide variety of languages. To do this, select the “Review” tab from the ribbon menu, click the “Language” button and select “Spell Check Language” from the drop-down menu. In the window that opens, you will see a list of available language sets. Previously installed languages ​​will be marked with a special icon to the left of their name.

Here you can indicate in which language the selected text is typed, so that there is no confusion during verification. Also in this window you can specify the default language, which will also be used in subsequent documents.

Installing new dictionaries

If you don’t have a particular language dictionary installed, no problem. Simply double-click the corresponding name in the “Language” window, discussed in the previous paragraph, and then in the “Review” menu, click “Language” and select “Language Options”. You will see a set of selected languages ​​and information about whether dictionaries are installed for them. If the dictionary is not installed, you will be offered an active link, clicking on which will take you to the official website office.com.

On the website you can select one of the available languages ​​and download the dictionary. Instructions for installing the language pack will also be provided there.

Disable spell checking

The Word text editor offers the option to disable automatic checking. Moreover, you can selectively disable grammar or spell checking, or both. This is done in the already familiar “Spelling” tab in the “Options” menu.

Uncheck "Check spelling as you type" and Word will only look for errors when you click the "Spelling" button from the Review menu. Red wavy lines will no longer appear. If you want to disable this option only for the current document, then use the “Hide spelling documents only in this document” checkbox at the bottom of the “Spelling” tab in “Options”.

The grammar check is disabled in the same way. In addition, it is possible to cancel the check point by point, for which you need to select a specific paragraph, go to the “Review” menu - the “Language” button, the “Spell Check Language” item and in the new window, check the “Do not check spelling” checkbox.

Auto correction

This option can be both useful and downright annoying. It automatically corrects those places that it considers incorrect. It is active by default, but is customizable. You can manually specify in which cases automatic corrections should be made, and in which they will be unnecessary.

In particular, this option can be extremely useful if you often type the same set of words. For example, if you regularly use the full name of a particular enterprise or educational institution, then you can give it a short form, which will automatically transform into a full-fledged version.

This is done in the “Options”, on the “Spelling” tab, clicking on the “AutoCorrect Options” button. There are already five tabs in the window that opens, and after studying the contents, you can discover a lot of interesting and useful things.

Other office applications

Other applications in the Microsoft Office suite also have a built-in spell checker. For example, in PowerPoint, words will be underlined in a similar way, and when working with Excel spreadsheets, to check spelling you will have to use the ribbon menu - the “Review” tab and the “Spelling” button.

This little post is actually very important, because checking spelling in Word is the key to quality work. When you type text, most often it is intended to be shown to other people. If there are errors in it, it will affect your reputation. It will be awkward if readers notice errors, so read this article to avoid such situations.

We will consider the topic using Word 2013 as an example; in other versions of the program the functionality is similar, but may differ slightly.

As you may have guessed, Word can check the correctness of the text you type. I’ll say right away that in order for the verification to take place correctly, be careful about what language is indicated in the . If you write in Russian, and the status bar contains Ukrainian or Belarusian, the check will take place based on these languages. Remember that the Cyrillic alphabet, like the Latin alphabet, is used in different languages ​​of the world. To correct an incorrectly specified language, click on the language designation in the status bar and select the desired one from the list.

If the document is multilingual, you can set the language for each section separately. only the range in which you need to change the language and correct it, as I described above.

Setting up spell checking in Word

You yourself can determine how meticulously the program will scan your works. To configure all possible aspects of the scan, go to File – Options – Spelling.

All options are intuitive. For example, if Word does not signal you about errors while typing, check the box next to “Check spelling while typing” and “Mark grammar errors while typing.”

AutoCorrect in MS Word

If you have already written at least a few sentences in Word, you should have noticed how autocorrect works. For example, it capitalizes the first letter of a sentence if you haven't done so yourself. Or replaces the dash with a hyphen when it is appropriate according to the rules of the Russian language (the dash becomes longer).

The program contains more autocorrect rules. They pick up and correct the most common typos on the fly. You can create your own autocorrect rule. For example, you are writing a legal text and often use the phrase “ Consumer Protection Law" Let's make it so that instead of this long phrase we can write " STD", and Ward himself wrote " Law…" That is, we will write 4 characters, and 32 will appear on the screen! Tempting? Very much so!

Opening File – Options – Spelling – AutoCorrect Options – AutoCorrect. Here in the “Replace” field we will write “zpp”, and in the “to” field - “Consumer Rights Protection Law”. Click OK and enjoy the smooth operation.

Look through the tabs of the “AutoCorrect” menu; all the settings that you can set to your taste are collected here.

Underlining errors in Word

If spell checking is enabled while typing (as I wrote earlier), the program will highlight errors directly in the text:

Note that this underline will not be printed, only displayed. So if a word is deliberately misspelled, it will remain underlined, but it won't be noticeable when printed. In this case, spelling errors will be highlighted in red, grammatical errors in green, and formatting errors in blue.

To get a comment on what kind of error Word found, right-click on the underlined word. The context menu will display an option to correct the word or a comment about the error.

Right in the context menu, you can click on the proposed correction option, and it will be applied.

The written and underlined word is not always wrong. You may be using specialized terms that are not in the Word dictionary. You can then use the Spelling dialog box to enter the word into the dictionary. After this, it will not be considered erroneous.

Spelling Dialog Box

To open the dictionary management window, run on the ribbon Review - Spelling - Spelling, or press F7. The “Spelling” window will open, where you can work through all the errors one by one. The program will display the incorrect word and offer replacement options. You can skip the mistake, correct it to the suggested option, or add the word to the dictionary. The program will remember your choice and in the next similar case it will act as you decided now. It will be useful to add special terms to the dictionary; this will reduce the likelihood of errors in them.

The appearance of the “Spelling” dialog box may be different in different versions of Word, but the described actions can be intuitively performed in any version of the window.

Of course, Microsoft Word with its spell checking tools is very helpful and relaxing. But remember, the program is not perfect, it does not check the semantic content of the text, does not evaluate how coherent, harmonious and readable it is. So, proofread your work before publishing or submitting it to management!

Well, now you will never make a mistake in a word, never put an extra space or period. Be careful, and the program will tell you.

I'm going to devote the next few posts to you learning how to make your document more impressive and convenient through design, automate this process and get rid of repeating your actions when assigning formats. Join us, it will be interesting and useful!