Outlook mail how to set up mail. Outlook email inbox

Today services email Dozens of companies offer it, and these are only the largest in RuNet. All of them are equipped with web interfaces that allow you to work through a browser, but it’s too early to discount universal email clients; they are still in demand.

Setting up Outlook

Microsoft Outlook is a popular, easy-to-use application that makes it easy to organize your personal and group work on the Internet. The program is used for exchanging mail, planning business meetings and tasks, maintaining a list necessary contacts. It is one of the most popular, which is well deserved. It was developed by Microsoft Corporation, the author of the well-known set office applications and many other programs and digital technologies. But for proper operation The program must be configured depending on the email service used. Setting up Outlook It’s quite simple, even an inexperienced person can handle it. The article provides configuration examples for Mail.Ru and Yandex. But first, a few words about other features of this program.

Outlook features

The matter is not limited to ordinary work with mail. In essence, it is a multifunctional organizer.

• Contacts. Convenient folder, where all the necessary email addresses and telephone numbers are stored. Users often enter birth dates related to contact persons here.
• Calendar. Used to plan important events and meetings.
• Diary. Information about Outlook operation is automatically saved here.
• Tasks. Using this function, you can save important tasks, tasks and assignments.
• Notes. The program resembles a notepad with loose-leaf pages. Suitable for recording reminders and various information. As you can see, the program has many interesting and useful options, in addition to the usual receiving and sending of mail.

General setup

If you use specialized mail, for example corporate work or from a provider, setting up Outlook consists of the following points:

1. Open the application, in the “Tools” menu, find “Accounts” and click on them.
2. Click the “Mail” tab, then “Add”. A window will appear on the right where you need to select “Mail”.
3. Enter the last name and first name of the owner of the mailbox.
4. In “Email” add the required address.
5. In “Email Servers”, indicate POPZ, and in the lower fields write the required email domain.
6. In “Login to Internet mail” in “Account”, write the user login and indicate the password on the appropriate line.
7. Save all actions using the “Next” and “Finish” buttons.

Ordinal setting

The order of setting up Outlook is as follows:

1. Enable the program. In the window that opens, select “Email Accounts.”
2. Then click on “Add new”, then “Next”.
3. Select POPZ from the list of servers.
4. In the “Enter name” line, enter your personal data, in “Email address” enter your email address, opposite “User” and “Password” indicate full name mailbox, password to access it. On empty fields incoming and outgoing mail servers type mail/your domain name. Use the “Next” button to confirm the changes.
5. Then click on “Other Settings”, select “Outgoing Mail Server” and check “SMTP server requires identity verification”.
6. Save by clicking “Ok”.

Setting up for Yandex

Yandex began providing email services in 2000. Since then and to this day, this mail service is one of the most popular in RuNet. Yandex easily provides its clients with the opportunity to exchange by email regardless of the provider and connection to the network of their opponents. Most often, Outlook for Yandex is configured using the POP3 protocol. This is done quite simply. So, setting up Outlook mail is done as follows:

1. Launch Outlook.
2. Go to “Service”, select “Account Settings”.
3. In the window that appears, click on “Create”.
4. When "Creation" opens account", check "Manually configure server settings or additional types servers", then "Next".
5. In the new window, select “Email”, then in “Internet Email Options” type the following: your name, which the recipient will see when they receive an email from you, their email address. IN required fields specify pop.yandex.ru as incoming, smtp.yandex.ru as outgoing. In “User” you indicate your login for this provider. For example, if the address [email protected], then you only need to enter the first part. Enter yours in the password line.
6. In “Setting up Internet email” on the “Outgoing mail server”, check “SMTP server” and the bottom line “Similar to the server for incoming mail”.
7. Then in “Advanced” you select an encrypted connection and the function of saving a copy of correspondence on the server.

Save with the “Ok” button. Setting up Outlook for Yandex is complete.

Setting up for Mail.Ru

Mail.Ru, another leading Russian segment The Internet company, like many others, started with just a simple email and search engine. Setting up Outlook for Mail.ru is not difficult. Please follow the instructions below carefully. Setting up Outlook mail will not take much time.

1. Record type is IMAP.
2. In incoming mail “Node name” - imap.mail.ru, “User” - full address personal box. Enter the password in the required field.
3. In outgoing mail everything is the same, smtp.mail.ru in the “Node name” line.
4. In “Advanced settings” activate “Use SSL”, in “Server port” dial 993 - for incoming letters. For outgoing, you only change the “Server Port”. You need to write 465.

Outlook Express

It is believed that Outlook Express is a kind of lightweight version of classic Outlook. This is partly true. They have the same developer, and Express was shipped as part of the Microsoft OS until 2003. With the release of Windows 7, its distribution ceased.

Their differences are that the classic one was part of Microsoft package Office, while Express was pre-installed in operating system. The latter also does not contain various additional functions. Setting up Outlook Express consists of the following steps:

1. Launch the application, open “Tools”, “Accounts”.
2. Select the "Mail" tab.
3. In “Add” click on “Mail”.
4. Enter the name or nickname that the recipient will see in the “From” line.
5. Enter your email and “Next”.
6. In the list of servers for incoming mail, select POP3.
7. Specify parameters for outgoing mail.
8. In “Account” enter your email address.
9. Enter your password.
10. Click “Next” to complete the settings.

Most users have been using the mail service from mail.ru for a long time. And despite the fact that this service has a convenient web interface for working with mail, some users still prefer to work with Outlook. But, in order to be able to work with mail from mail, you need to configure it correctly mail client. And today we will look at how to configure mail ru mail in Outlook.

In order to add an account in Outlook, you need to go to Account Settings. To do this, go to the “File” menu and in the “Information” section, expand the “Account Settings” list.

Now click on the appropriate command and the “Account Settings” window will open in front of us.

Here we click on the “Create” button and go to the account setup wizard.

Here we choose how to configure your account settings. There are two options to choose from – automatic and manual.

As a rule, the account is configured correctly in automatic mode, so we will consider this method first.

So, leave the switch in the “Email Account” position and fill in all the fields. At the same time, it is worth paying attention to the fact that the email address is entered in full. Otherwise, Outlook simply will not be able to pick up the settings.

After filling out all the fields, click the “Next” button and wait until Outlook finishes setting up the entry.

As soon as all the settings have been selected, we will see a corresponding message (see screenshot below), after which we can click the “Finish” button and start receiving and sending letters.

Manual account setup

Even though automatic method account settings in most cases allows you to do everything necessary settings, there are also cases when you need to specify parameters manually.

To do this, we will use manual settings.

Set the switch to position " Manual setting or additional server types" and click the "Next" button.

Since the Mail.ru mail service can work with both IMAP protocol, and with POP3, then here we leave the switch in the position in which it is located and move on to the next step.

At this stage, you need to fill out the listed fields.

In the “User Information” section, enter given name and full email address.

Fill out the “Server Information” section as follows:

Select the account type “IMAP” or “POP3” - if you need to set up an account to work using this protocol.

In the “Incoming mail server” field, indicate: imap.mail.ru, if you selected IMAP as the record type. Accordingly, for POP3 the address will look like this: pop.mail.ru.
The outgoing mail server address will be smtp.mail.ru for both IMAP and POP3.

In the “Login” section, enter your email username and password.

Here you need to specify ports for IMAP (or POP3, depending on the account type) and SMTP servers.

If you are setting up an account IMAP entry, then the port number of this server will be 993, for POP3 – 995.

Number SMTP port servers in both types will be 465.

After specifying the numbers, click on the “Ok” button to confirm the change in parameters and click “Next” in the “Add account” window.

After this, Outlook will check all the settings and try to connect to the server. If completed successfully, you will see a message indicating that the setup was successful. Otherwise, you need to go back and check all the settings you have made.

Thus, account setup can be done either manually or automatically. The method you choose will depend on whether you need to enter additional options or not, as well as in cases where it was not possible to automatically select parameters.

Mail.Ru is another Internet company offering search engine and mailer services. After reading the instructions on how to set up gmail in Outlook, it is easy to understand that there are no difficulties in these manipulations.

By opening the “Adding a new account” tab, you must also fill in all the requested information.

In the “Record Type” line for Mail.Ru mail, select the “IMAP” parameter; accordingly, in the lines of incoming and outgoing correspondence servers, select the parameters imap.mail.ru and smtp.mail.ru.

It remains to go to " Additional settings", where you can find the "Use SSL" option by activating it.

Next to the port of incoming and outgoing servers, indicate numerical indicators. For incoming - 993, and outgoing - 465.

Outlook Express and its settings

Outlook Express is the successful successor to the classic mail application. Initially it was also part of the office Microsoft product Office, but recently developers have introduced it into Windows 7 itself.

If you want to know how to set up Outlook Express for Mail.Ru, it is also useful to read the corresponding instructions.

The setup process is not accompanied by difficulties, since you should also open the “Service” tab in the application, go to “Accounts”, select “Mail”, and then fill out all empty lines, indicating the servers for outgoing and incoming correspondence, the login and password of the email box. Finally, traditionally click “Ok” and enjoy the work of the mail application.

So, you can configure Outlook for gmail.ru, yandex.ru on your own without outside help anyone, regardless of their practical experience owning a PC in general and making settings mail programs. It is only important to carefully study the instructions and strictly follow each point.

IN mailbox the following are available standard folders:

Inbox. All new emails (except for spam and emails that end up in other folders using automatic email sorting).

Sent. All emails you sent.

Deleted. All emails that you deleted manually or using automatic sorting letters.

Spam. Emails that have been identified as spam.

Drafts. Letter drafts and templates.

• Outbox. Emails that were not sent because the Internet connection was lost. When the connection is restored, the emails will be sent automatically.
• Archive. Folder for storing old letters.

  Note. If there are no letters in the Archive, the folder is not displayed. To move a letter to this folder, click on it right click mouse and select Archive.

Standard folders are not edited or deleted.

Personal folders

To add a personal folder, click Create Folder. You can add multiple personal folders - they will all appear as subfolders in the Inbox.

On the menu Settings → Folders and labels you can edit personal folders:

• create subfolders inside the Inbox folder;
• rename, clean up or delete folders;
• mark all emails in a folder as read;
• create rules for automatic sorting of letters.

Note. You can create up to 1017 personal folders with a maximum nesting of 32 folders.

Sort the list of personal folders

Personal folders in the list can be moved and rearranged. To do this, drag the desired folder to a new location in the folder list.

If you can't drag a folder, check that the option is enabled Allow drag and drop of emails and folders.

By default, personal folders are sorted alphabetically. If you move at least one folder, alphabetical order it will not be possible to restore automatically. But you can manually drag the folder to its original location. New folders will then be shown at the bottom of the list, rather than in alphabetical order.

When you open Gmail, the most recent conversations appear in your inbox. When you return to the Gmail app after using other apps, the last screen you were on appears.

Opening Gmail

Conversations with new messages appear at the very top of your inbox. All your messages appear in your Inbox unless you delete, archive, or filter them.

If you made the Priority folder your default inbox in the web version of Gmail, you'll be able to view that folder and make it your default inbox in the Gmail app on your phone. See section.

Your current Google account is displayed on the right top corner Inbox folders. If you use multiple accounts, you should click the current account to switch accounts, as shown in. Adding accounts and working with them is described in the section.

Topics of threads with new messages are highlighted with bold lines. To read a message in a thread, click on the topic of the thread. More information are given in the section.

” indicates messages sent directly to you.

> indicates messages of which a copy has been sent to you.

Other messages have been sent to you as a group member.

If you use the Priority folder, messages in threads may also indicate whether they have been flagged Gmail application or by you as important (see section):

Important messages are marked with a yellow icon:

Indicates important messages, sent directly to you.

Indicates important messages of which a copy has been sent to you.

Indicates important messages you have received as a group member.

Open your inbox when using Gmail

If you have set your default inbox to Priority, this folder will open instead of your Inbox (see section).

Switching accounts

Gmail displays threads, messages, and settings from only one Google account at one time. If you use multiple accounts, you can open the Accounts screen to view the number unread messages in each account, as well as to switch between accounts.

Adding and setting up accounts is described in the section "Accounts".

1. In your inbox, tap your current account in the top right corner of the screen, or tap Menu and then Accounts.

Each account is displayed along with the number of unread messages in the Inbox or Priority folder, depending on the default inbox. In addition, the default inbox for each account is displayed (see section).

2. Tap the account containing the message you would like to read.

The Inbox or Priority folder for a specific account opens depending on which folder has been set as the default inbox.

Use Gmail offline

If you're not connected to a mobile or Wi-Fi network (for example, you've switched to airplane mode), you can use Gmail to read messages stored on your phone (see section) and also to compose new messages.

Messages you send are stored on your phone as Outbox until your connection is restored. After this, messages will be sent automatically. You can view messages labeled "Outbox" (see section).

All correspondence is distributed into folders. When you enter your mailbox, a list of letters in the folder is loaded "Inbox", where all your incoming emails go by default.

Folder navigation is available on the left side of the page. The system folders are listed at the top: Inbox, Sent Items, Drafts, Spam, Trash (which cannot be deleted or renamed), your personal folders will be displayed below. Next to the folder name, the number of new (unread) messages in it is displayed.

In order to enter the desired folder and view the letters contained in it, click on its title. All folders have the same interface (see Fig. 1).

Fig.1. Incoming letters.

Incoming letters

Unread messages in the list will be highlighted in bold . Letters marked as "Important", will be marked red flag, and letters that contain attachments - paperclip .

You can change the number of letters from the standard 25 per page to the number that is convenient for you. To do this, go to the section "Settings"(menu bar at the top of the page), then select a subsection "General" and select a value convenient for you from the list. Don't forget to press the button "Save".

To check whether new letters have arrived, refresh the list of letters by clicking on the main menu button "Update".

You can sort the list of letters by date received or letter size. By default, the list is sorted in descending order of receipt date. To sort the list differently, click on the link " Sort " on the right above the list of letters. A sorting menu will appear (see Fig. 2), select the desired option.

Fig.2. Sorting the list of letters.

The field is necessary to highlight a letter or letters "tick" for further action with them. Click on the icon to select the letter or deselect it if it is already there.

You can select letters manually with checkmarks or use group selection of all letters or according to the selected criterion. To select all letters on the current page, click on the icon above the list. Or select the desired criterion from the drop-down list (see Fig. 3) by clicking on the arrow next to the icon. This way you can highlight all emails, read, unread, important or unimportant emails on the current list page.

Fig.3. Group selection of letters.

Letters can be marked as "Read" or "Unread", as well as a special flag "Important". Messages not marked with a flag are considered "Unimportant". In addition to this letter, you can note as SPAM, such letters are automatically considered read and transferred to the " Spam".

In order to change the status of letters, tick the required letters, then select from the drop-down list "Mark"(see Fig. 4) new status.

Fig.4. Changing the status of letters.

To move emails to another folder, select the required emails, then select the name of the target folder from the drop-down list "Move"(see Fig. 5).

Fig.5. Moving letters.

Note: The following restrictions apply when moving folders:

• from the "Inbox" folder it is possible to move to the "Trash" folder or to personal folders;
• You can move from the "Sent Items" folder to the "Trash" folder or to personal folders;
• Moving from the "Drafts" folder is not possible;
• from the "Spam" folder it is possible to move it to the "Inbox", Trash or personal folders;
• You can move from the "Trash" folder to the "Inbox" folder or to personal folders;
• You can move from personal folders to your Inbox, Trash, or other personal folders.

After successfully completing an action with a letter, the following is displayed above the list: system message highlighted green background(see Fig. 6). It will automatically close when the page is refreshed or when you navigate to another page. You can also close it manually by clicking on the cross. Such messages will appear when working not only with letters, but also with folders, contacts and interface settings.

Fig.6. System message.

At the top of the page there is a search bar for letters. When you place the cursor in a line, an advanced search form appears (see Fig. 7).

Fig.7. Letter search form.

In the drop-down list, select the folder in which the letters will be searched. By default, the search is performed in your Inbox. Letters can be found by entry given string V:

• Sender's email address - From whom.
• Subject of the letter - Subject.
• Text of the letter - In a letter.

Below you can mark which letters to look for. If no checkbox is checked, then any emails will be searched if checked:

• Unread- search ONLY unread emails.
• Important- search ONLY for emails marked as IMPORTANT.
• With attachments- search ONLY for emails with attachments.

To find letters by given parameters, press the button "Find". The search results will appear in general list letters (see Fig. 8), the search terms will be displayed in the search bar.

Fig.8. Letter search results.

Since version 0.8, Thunderbird has the ability to store mail received in different POP mailboxes in a shared Inbox folder in Local Folders. You can choose whether you want all or just some of your POP mailboxes to use the shared inbox. Each account that does not use a public Inbox has its own set of folders, including its own Inbox that appears in the folder tree. Accounts that use a shared Inbox do not have own folders in the folder tree; instead, all you'll see is a single set of folders in Local folders.

When creating a new account

When you create a new POP account in Thunderbird, the Account Wizard will ask if you want to use a shared Inbox for this account. If you agree, please make sure to check this box. If you do not agree, make sure the checkbox is unchecked.

Changing your account's Public Inbox setting

To change your account's Public Inbox setting, you must follow three simple steps.

Change the inbox you use

Open “Tools->Account Settings->Server Settings”, click on the “Advanced” button.

To tell an account to use the Public Inbox, select Public Inbox (located in Local Folders) and click OK.

Attention: if the account already has messages in the Inbox or other folders, you should copy or move these messages to Local Folders before How to set up your account to use the Public Inbox. If you don't copy or move messages to Local Folders and tell the account to use the Public Inbox, the account will disappear from the folder panel and you won't see your messages until you return everything to the way it was.

To tell an account not to use the Public Inbox, select Inbox for this account or Inbox from another account and click OK.

Check the settings of other folders and filters

Once you've changed your account's settings for which Inbox it should use, see if there are a few things you need to change:

Open "Tools -> Account Options -> Copies and Folders" and look at the folders used for Sent Items, Drafts and Templates. Make sure messages for each are saved in the correct folders.

If you are using an anti-spam filter for this account, open "Tools -> Anti-spam Filter..." and make sure that the folder selected for spam is the one you want to use.

If you have set any filters, go to Tools -> Message Filters and make sure they will work correctly with the new Inbox settings. This is especially important if you have changed your account so that it will use the Public Inbox: if you have filters that sort messages V any of the account folders, you must disable/remove these filters or change the target folders.

Quit and restart Thunderbird

Important: Quit Thunderbird and restart it before downloading mail for any account for which you have changed the Inbox/Public Inbox settings. If you don't exit and restart your email client, messages may continue to download to the "old" locations. (for example, to a separate Inbox folder, instead of the Public Inbox folder).

Other information

Accounts that use the Public Inbox are sometimes called subaccounts, and it is possible to create subaccounts that do not use the Public Inbox in Local Inboxes. For example, if you have three Gmail accounts, you can configure two of them to store mail together with the mail of another Gmail account, but not in Local folders.

To do this, follow the above procedure for setting up your Inbox, but instead of selecting " Shared folder Inbox (located in Local Folders)", select "Inbox from another account" and select the account you want to use from the drop-down list.

• For subordinate accounts, if you go to Tools -> Account Options... -> [account name] Server Options, you will see that the option " Local directory" does not indicate to the real directory in the profile in which the mail is stored. This is normal and necessary because certain files subordinate accounts should be kept separate from shared files containing mail. (For example, each POP3 account has its own "popstate.dat" file that keeps track of which messages have been downloaded from the server. Account-specific message filters are also stored in separate folder for each account.)

This section is intended for creating new folders in mail for distributing letters. Folders help you organize your mail by distributing letters by topic or other parameters. Folders also allow you to block access to certain emails by locking the folder with a password.

Go to the settings - the button in the upper right corner, next to the “Exit” button, or click the “More” button and select “Settings”.

Select the “Folders” section either in the list on the left or on the right with an icon like yellow folder with a castle painted on it.

The page contains a list of existing folders. At the top of the list is the “Add Folder” button; by clicking this button, you can accordingly create new folder for letters. For example, let’s create a “Personal” folder and click “Add Folder”.

In the first field, write down the name of the new folder (any name is possible, but I’ll create “Personal”). In the second line, select the nesting level, that is, it’s like in the operating system, either this folder will be visible and it will be equal to others, or it will be located inside another folder. To make it more clear, I’ll create a folder nested in the existing “Inbox” folder. I open the “First level folder” field and select the “Inbox” folder.

Now select the folder availability. “Not available for email programs (POP3)” - this means that if you check this box, you will not be able to open this folder from email programs, such as Bat, Microsoft Outlook and the like. In this case, letters from the folder can only be opened in Mail.

You can create a password if someone else has access to your mail. To create a password, check the “Folder is password protected” box.

Additional lines appear to be filled in - we enter the password for the folder twice (you can see how to create a password in the “registration in mail” section), after the password we enter a secret question, the question is not selected, but is invented independently. The following is the answer to this question. The answer and the question do not have to be logically interconnected, the main thing is that you can later remember this answer. The answer is intended for password recovery; I do not advise you to write just anything, as one day you will definitely forget your password.

In the bottom line, enter the password for your Mail mailbox, that is, for the mailbox in which you are currently located. If you don’t remember your password, go to the “password recovery” section. After filling in all the data, click the “Add” button.

The following standard folders are available in your mailbox: Inbox. All new emails (except for spam and emails that end up in other folders using automatic email sorting). Sent. All...

7. Check “My outgoing server (SMTP) requires authentication”.

8. Choose “Log on using” and enter your current user name and password for your email.

9. Go to the “Advanced” tab.

10. In the drop-down lists next to “Use the following type of encrypted connection”, choose “SSL” for both the IMAP and SMTP servers.

Make sure that port 993 is specified for the IMAP server and that port 465 is specified for the SMTP server.

12. Click “Next” and wait for a message indicating that your account was successfully created.

If you want the list of folders in the email client to match the list of folders in your mailbox, right-click the name of the account that you just created and choose “Update Folder List”.

Set up using POP3

1. Open Microsoft Outlook 2016.

2. Choose “Manual setup or additional server types” and click “Next”.

3. Choose “POP or IMAP” and click “Next”.

4. Fill out the fields:

Check “Remember password” if you want the email client to remember your email password so that the client will not ask you for it every time you try to download email.

5. Click the button “More Settings...”.

6. Go to the “Outgoing Server” tab.

7. Check “My outgoing server (SMTP) requires authentication” and choose the “Use same settings as my incoming server” option.

To better protect the data you send and receive using the email client, you need to turn on encryption.

8. Go to the “Advanced” tab.

9. Check “This server requires an encrypted connection (SSL)”. In the drop-down list next to “Use the following type of encrypted connection”, choose “SSL”.

10. If you want to leave a copy on the server of messages that are downloaded to the email client, check “Leave a copy of messages on the server”.

11. After all additional settings have been entered, select “OK”.

12. Click “Next”. You have completed setting up your email client.

Junk email filtering

After setting up Outlook, set up junk email options.

1. In the “Delete” group on the “Home” tab, click “Junk” and select the “Junk E-mail Options...” section. You need to do this so that important emails do not go into your spam folder.
2. In the window that opens, set the level of protection to “Low”. You need to do this so that regular emails do not go into your spam folder.

If you discover spam in your “Inbox”, open the message. In the “Delete” group of the “Home” tab, click “Junk” and choose “Block Sender”. In the future, messages from that sender will be sent straight to your spam folder.

If you find a nonspam message in your spam folder, open the message. In the “Delete” group of the “Home” tab, click “Junk” and choose “Never Block Sender”. In the future, messages from that sender will be sent straight to your “Inbox”.

Change settings for SSL

1. Open Microsoft Outlook 2016.

Go to “File” → “Account Settings” → “Account Settings...”.

In the window that appears, choose the email for which you want to change the settings and double-click it.

2. Check what is specified in the “Account Type” field.

For email clients set up using POP3

1. Click “More Settings...”.

2. Go to the “Advanced” tab.

3. Check “This server requires an encrypted connection (SSL)”. In the drop-down list next to “Use the following type of encrypted connection”, choose “SSL”.

Make sure that port 995 is specified for the POP3 server and that port 465 is specified for the SMTP server.

For email clients set up using IMAP

1. Click “More Settings...”.

2. Go to the “Advanced” tab.

3. In the drop-down list next to “Use the following type of encrypted connection”, choose “SSL” for the SMTP server.

Make sure that port 465 is specified for the SMTP server.

4. Click “OK” to save the changes.

If the above parameters are already set up in your email client, then you do not need to make any changes.