Word shows all the errors. Spell checking in Microsoft Word

The Microsoft Word text editor checks errors automatically, and sometimes makes edits on its own, but standard checking is not always enough, especially when using foreign languages ​​in the text.

For more efficient work in finding and correcting errors, the editor has additional tools, which we will look at using Word 2016 as an example. However, the interface is partly similar to previous releases of the application.

Underlining errors

By default, Word uses a red line to underline unfamiliar words that it considers to be an error. When you right-click on an underlined word or area, the application will automatically suggest a correction option if a suitable alternative is available in its dictionaries. It also happens that there is no alternative, or all the proposed options obviously do not suit you.

Most often, Word is not familiar with the names of companies and places, as well as some first and last names. If you plan to use this or that word more than once in the future, then through the same context menu, called up by right-clicking the mouse, you can select the “Add to dictionary” option and the word used in the future in the same case form will no longer be be considered a mistake. In addition, by selecting “Ignore all” from the context menu in the current document, you will get rid of annoying underlines.

Grammar underlining

Checking grammatical structures works in a similar way. With the difference that possible errors are highlighted not with a red, but with a blue wavy line. This is not always really an error; often it is just the opinion of the text editor, based on a set of built-in rules, so you should not blindly trust such selections. By the way, correction suggestions are also available by right-clicking.

You can configure the set of available grammar rules and enable or disable this option through the menu “File” – “Options” – “Spelling” tab.

Manual error and grammar checking

You can consistently check all errors in a document by going through the ribbon menu to the “Review” tab and clicking the “Spelling” button (or simply pressing the F7 key). Word will show you the errors one by one, and a special window will open on the right side of the document, offering options for correction and buttons for controlling the procedure. This option will seriously save time when working with large documents, moving sequentially from error to error, instead of independently searching for every word underlined by the editor.

If while working on a document you manually skipped some words, you can cancel this action. “File” – “Options” – “Spelling” tab and “Re-check” button.

Dictionary management

You may accidentally add a misspelled word to the dictionary and want to remove it, or you may simply want to clean up the set available in the dictionary. To do this, go to the “File” menu – “Options” – the “Spelling” tab and the “Custom Dictionaries” button – select the dictionary you are using and click the “Change word list” button.

In the window that opens, you will see a list of all words ever manually added. You can delete any of them, or all of them at once. Here you can add new words, in particular using different case and numeric forms, so that in the future the text editor does not mistake them for errors.

Changing the language

You can run spelling and grammar checks for a wide variety of languages. To do this, select the “Review” tab from the ribbon menu, click the “Language” button and select “Spell Check Language” from the drop-down menu. In the window that opens, you will see a list of available language sets. Previously installed languages ​​will be marked with a special icon to the left of their name.

Here you can indicate in which language the selected text is typed, so that there is no confusion during checking. Also in this window you can specify the default language, which will also be used in subsequent documents.

Installing new dictionaries

If you don’t have a particular language dictionary installed, no problem. Simply double-click the corresponding name in the “Language” window, discussed in the previous paragraph, and then in the “Review” menu, click “Language” and select “Language Options”. You will see a set of selected languages ​​and information about whether dictionaries are installed for them. If the dictionary is not installed, then you will be offered an active link, clicking on which will take you to the official website office.com.

On the website you can select one of the available languages ​​and download the dictionary. Instructions for installing the language pack will also be provided there.

Disable spell checking

The Word text editor offers the option to disable automatic checking. Moreover, you can selectively disable grammar or spell checking, or both. This is done in the already familiar “Spelling” tab in the “Options” menu.

Uncheck "Check spelling as you type" and Word will only look for errors when you click the "Spelling" button from the Review menu. Red wavy lines will no longer appear. If you want to disable this option only for the current document, then use the “Hide spelling documents only in this document” checkbox at the bottom of the “Spelling” tab in “Options”.

The grammar check is disabled in the same way. In addition, it is possible to cancel the check point by point, for which you need to select a specific paragraph, go to the “Review” menu - the “Language” button, the “Spell Check Language” item and in the new window, check the “Do not check spelling” checkbox.

Auto-correction

This option can be both useful and downright annoying. It automatically corrects those places that it considers incorrect. It is active by default, but is customizable. You can manually specify in which cases automatic corrections should be made, and in which they will be unnecessary.

In particular, this option can be extremely useful if you often type the same set of words. For example, if you regularly use the full name of a particular enterprise or educational institution, then you can give it a short form, which will automatically transform into a full-fledged version.

This is done in the “Options”, on the “Spelling” tab, clicking on the “AutoCorrect Options” button. There are already five tabs in the window that opens, and after studying the contents, you can discover a lot of interesting and useful things.

Other office applications

Other applications in the Microsoft Office suite also have a built-in spell checker. For example, in PowerPoint, words will be underlined in a similar way, and when working with Excel spreadsheets, to check spelling you will have to use the ribbon menu - the “Review” tab and the “Spelling” button.

Spell checking is one of those features that would have made writers of yesteryear and even typewriter operators jealous. After all, now there is no need to be so careful as to avoid making a mistake that will force you to retype an entire page. And in a burst of inspiration, you can completely forget about all the rules of punctuation, grammar and spelling. The computer will fix everything. The main thing is not to forget to give him this command.

By default, Word has automatic spell checking enabled. At the bottom of the screen you have 2 indicators: the first one shows whether there are errors in the text or not, showing a tick or a cross, respectively. The dictionary language used for checking is displayed next to it.

To disable or make sure that the check is enabled, click on the language, in this case “ Russian" and check the box next to " Don't check spelling" This is how easy it is to get rid of useful, but depressing underlines in the text.

The same operation can be done by clicking on the “ Review", in the section " Language» click on the item « Language" and select " Spell check language..."

The program is smart enough to independently determine which language is used in your document, even if there are phrases in different languages ​​in one sentence, but to do this you need to make sure that the checkbox next to “ Detect language automatically».

Additional spelling settings are available at the following location: " File» -> « Options» -> « Spelling" The first and second sections are responsible for exceptions and replacement rules. And in the third " When correcting spelling inWord"You are free to disable the automatic verification function itself.

An important feature of Microsoft Word is the ability to connect third-party programs to check spelling. They are designed to provide more in-depth testing and provide detailed definitions of grammar rules. However, both the built-in features and Microsoft Word dictionaries do a great job of covering major languages.

Also, you, as a user, have the opportunity to independently supplement and improve your dictionary. To do this, in case of an error with which you do not agree, you can simply right-click on the word and click “ Add to dictionary" Subsequently, this phrase will not be considered an error.

In Word 2003, you can turn automatic spell checking on or off at " Service» -> « Options" -> tab " Spelling" -> first section " Spelling» -> « Automatically check spelling».

Users who often use Word have noticed that sometimes the program highlights some words, underlining them with a wavy line that has a color (blue, green or red). She does this for a reason. It indicates to the user that he has made some kind of error, be it punctuation or grammar. But, of course, the fact that the selection occurred by mistake is not overlooked.

In this article we will analyze using its built-in tools for these purposes. All the nuances of this check will be discussed in detail, so that after reading the article, the user will understand all the details.

and grammar

All spell checking activities should be divided into three blocks, which will be discussed below. Now it’s worth talking about how to enable spell checking.

First of all, launch the program itself and open in it the document in which you want to check and correct. Next, you need to go to the “Review” tab, because that’s where the tool we need is located. Now on the toolbar, find and click the "Spelling" button.

Tip: If you want to check the spelling not of the entire text, but only of some part of it, then before clicking the "Spelling" button, select the desired part of the text.

After clicking, the program will analyze your text, and if at least one error is found, the “Spelling” window will appear on the right side, where actions will be taken to correct this problem.

By the way, it is worth noting that it is not necessary to go to the “Review” tab. You can open the "Spelling" window by pressing the F7 hotkey on your keyboard.

Before moving on to directly working on errors, you can also pay attention to their types. As you can see, they are highlighted by underlining. And depending on the nature of the error, the color of the line changes. If a word is underlined in red, it means that the program does not know it. If blue or green - grammatical or punctuation.

Note: They are grammatical and are underlined with either a green or blue line - this depends on the version of the program. For example, in Word 2013 this line will be blue, and in 2007 it will be green.

Work on mistakes

Now let's figure out how to check spelling in Word. As you can see, in the Spelling window there are three main buttons that you can interact with. Let's look at each one separately.

• “Skip” - using this button, you will skip the error that is currently selected, thereby letting the program know that there is no problem in the word. However, in the future it will still be highlighted as incorrect.
• “Skip all” - by clicking this button, all similar words in the document will no longer be highlighted.
• “Add” - this button is responsible for adding a word to the program dictionary that is currently highlighted and considered incorrect. By adding it, it will never be allocated again.

This is just the beginning, soon you will fully understand how to check spelling in Word.

Bug fixes

Errors must, of course, be corrected. This is precisely why you need to know how to check spelling in Word. In addition to the buttons discussed above, there are two more in the “Spelling” window - “Change” and “Change all”. We will also look at them, but a little later.

Now let's turn our attention to the window. This window will contain a list of words with which you can replace the incorrectly spelled word. That is, the program tries to analyze and understand what exactly you meant. All you have to do is select the correct correction and click the "Replace" button to correct the error. By the way, if you click the “Change All” button, this error will be corrected in the entire text. This is exactly what these buttons are for.

Tip: If you don’t know which of the corrections is correct, then you can use special services such as “Spelling” or “Certificate”.

End of check

After you check and correct all errors in the text, a window will appear in front of you, notifying you that the check is complete. All you have to do is click the "OK" button.

So you have learned how spelling is checked. Word is a very useful tool if you are not sure that your knowledge of the Russian language allows you to write without errors. It is also worth recalling once again that depending on the versions of the programs, the actions may differ. For example, as is the case with the underline color, when in Word 2013 the color is blue, and in previous ones it is green.

This little post is actually very important, because checking spelling in Word is the key to quality work. When you type text, most often it is intended to be shown to other people. If there are errors in it, it will affect your reputation. It will be embarrassing if readers notice errors, so read this article to avoid such situations.

We will consider the topic using Word 2013 as an example; in other versions of the program the functionality is similar, but may differ slightly.

As you may have guessed, Word can check the correctness of the text you type. I’ll say right away that in order for the verification to take place correctly, be careful about what language is indicated in the . If you write in Russian, and the status bar contains Ukrainian or Belarusian, the check will take place based on these languages. Remember that the Cyrillic alphabet, like the Latin alphabet, is used in different languages ​​of the world. To correct an incorrectly specified language, click on the language designation in the status bar and select the desired one from the list.

If the document is multilingual, you can set the language for each section separately. only the range in which you need to change the language and correct it, as I described above.

Setting up spell checking in Word

You yourself can determine how meticulously the program will scan your works. To configure all possible aspects of the scan, go to File – Options – Spelling.

All options are intuitive. For example, if Word does not signal you about errors while typing, check the box next to “Check spelling while typing” and “Mark grammar errors while typing.”

AutoCorrect in MS Word

If you have already managed to write at least a few sentences in Word, you should have noticed how autocorrect works. For example, it capitalizes the first letter of a sentence if you haven't done so yourself. Or replaces the dash with a hyphen when it is appropriate according to the rules of the Russian language (the dash becomes longer).

The program contains more autocorrect rules. They pick up and correct the most common typos on the fly. You can create your own autocorrect rule. For example, you are writing a legal text and often use the phrase “ Consumer Protection Law" Let's make it so that instead of this long phrase we can write " STD", and Ward himself wrote " Law…" That is, we will write 4 characters, and 32 will appear on the screen! Tempting? Very much so!

Opening File – Options – Spelling – AutoCorrect Options – AutoCorrect. Here in the “Replace” field we will write “zpp”, and in the “to” field - “Consumer Rights Protection Law”. Click OK and enjoy the smooth operation.

Look through the tabs of the “AutoCorrect” menu; all the settings that you can set to your taste are collected here.

Underlining errors in Word

If spell checking is enabled while typing (as I wrote earlier), the program will highlight errors directly in the text:

Note that this underline will not be printed, only displayed on the screen. So if a word is intentionally misspelled, it will remain underlined, but it won't be noticeable when printed. In this case, spelling errors will be highlighted in red, grammatical errors in green, and formatting errors in blue.

To get a comment on what kind of error Word found, right-click on the underlined word. The context menu will display an option to correct the word or a comment about the error.

Directly in the context menu, you can click on the proposed correction option, and it will be applied.

The written and underlined word is not always wrong. You may be using specialized terms that are not in the Word dictionary. You can then use the Spelling dialog box to enter the word into the dictionary. After this, it will not be considered erroneous.

Spelling Dialog Box

To open the dictionary management window, run on the ribbon Review - Spelling - Spelling, or press F7. The “Spelling” window will open, where you can work through all the errors one by one. The program will display the incorrect word and offer replacement options. You can skip the mistake, correct it to the suggested option, or add the word to the dictionary. The program will remember your choice and in the next similar case it will act as you decided now. It will be useful to add special terms to the dictionary; this will reduce the likelihood of errors in them.

The appearance of the Spelling dialog box may be different in different versions of Word, but the described actions can be intuitively performed in any version of the window.

Of course, Microsoft Word with its spell checking tools is very helpful and relaxing. But remember, the program is not perfect, it does not check the semantic content of the text, does not evaluate how coherent, harmonious and readable it is. So, proofread your work before publishing or submitting it to management!

Well, now you will never make a mistake in a word, never put an extra space or period. Be careful, and the program will tell you.

I'm going to devote the next few posts to you learning how to make your document more impressive and convenient through design, automate this process and get rid of repeating your actions when assigning formats. Join us, it will be interesting and useful!